Information & Responsibilities

SUMMARY

The Associate Vice President of Capital Facilities Planning (AVP) reports to the Senior Vice President of Finance and Administration and Chief Financial Officer (SVPFA/CFO). The AVP serves as a leader on campus and in CalArts’ broader communities responsible for advancing the physical development of facilities that enable education, performance, administration, and the housing, dining, and living programs that sustain its students and faculty. The AVP is responsible for the strategy and day-to-day direction and supervision of all CalArts’ capital facilities planning needs. The scope of this work includes the management of both the project planning and the design for all major and minor capital projects, including remodel, renovation, and new constructions. The AVP further ensures that the planning and design of all capital projects are functional, environmentally sustainable, appropriately scoped, well-designed, and cost effective. In tandem, the AVP will support and provide expert guidance to the Vice President for Facilities Development and Management (VPFDM) on issues concerning construction project management.

The AVP is the operational lead in the development of a new capital facility master plan, the first since the Institute’s inception, and subsequent triannual progress reviews and updates to the plan once it is formed. As CalArts’ chief design official and building official, this position maintains CalArts’ aesthetic standards and regulatory and agency code compliance. The AVP also serves as CalArts’ liaison with the City of Santa Clarita, City of Los Angeles, and County of Los Angeles Facilities Planning and Utilization units.

Currently, the AVP provides leadership for and supervision of 1 FTE as well as CFP contractors and contributes to the effective performance of staff under the VPFDM. The CFP team will grow as more funding becomes available through various channels including philanthropy. Additionally, the AVP will support the development and management of an annual capital budget that is expected to be approximately $10M and will complete the investment of a $40M bond.

Requirements

ESSENTIAL JOB FUNCTIONS:

• Lead the development of an integrated facilities master plan and the subsequent triannual reviews and updates to ensure alignment to the Strategic Framework.
• Develop a variety of programs, projects and activities related to the budget, planning, and design of new, remodeled, and renovated CalArts’ facilities.
• Provide leadership for and supervise capital facilities planning and design professionals who deliver services to CalArts. This includes both employees and external contractors.
• Provide administrative oversight including selection, contract development and administration and supervision of the work of architects, engineers, planning and design consultants, and other professionals.
• Establish policies and operating procedures that ensure capital facility projects are planned, designed, and constructed on time and within budget pursuant to legal requirements and CalArts’ policies.
• Work with colleagues in Advancement as well as with the VPFDM to develop fundraising proposals involving design of space and facilities, participating in donor stewardship as appropriate.
• Work closely with the VPFDM to initiate programs, policies, and activities to increase efficiencies, extend capital facility lifecycle maintenance, and assure quality planning, design, and construction practices and products.
• Work with other CalArts departments, notably Information Technology, on the integration of related systems with capital facilities planning.
• Maintain an inclusive, diverse, equitable and accessible bidding environment to maximize participation, promote fair competition, and to ensure that CalArts receives competitive bids and quotes for planning and design services.
• Supervise all of CalArts’ capital facility planning efforts and provide planning staff support related to this for the SVPFA, the President, and planning committees and groups as necessary.
• Serve as CalArts’ chief design official and building official in order to maintain CalArts’ aesthetic standards and regulatory and agency code compliance.
• Serve as the CalArts liaison with the City of Santa Clarita, City of Los Angeles, and County of Los Angeles Facilities Planning and Utilization units.
• Maintain and archive all documentation of facilities including blueprints, as built plans, construction and design standards, and other construction records by creating a system for such records management and running that system.

Qualifications

MINIMUM QUALIFICATIONS:

• A bachelor’s degree in engineering, architecture, or a related technical field.
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of college students and employees.
• 10+ years of capital facilities planning and development experience.
• The ability to interact and communicate effectively with internal and external stakeholders including community leaders and local and state public officials.
• The ability to handle multiple complicated challenges with balance and insight.
• A record of collaborating across teams to achieve goals and innovate new solutions and of managing in a way that prioritizesinnovation, learning, independence, and growth and that leaves room for mistakes.
• The ability to work alongside professionals in a wide variety of functions and areas of expertise to achieve successful outcomes.
• Proven excellence as a financial steward; a record of managing projects in ways that allow the flexibility to make corrections or shift directions, if needed.
• Working knowledge of facilities and familiarity with safety management in a complex organization. Experience integrating technology into facilities projects.
• The ability to establish mission and goals at the macro level and to lead managers to develop goals in alignment with mission.
• Demonstrated commitment to equity and ability to foster a community with a culture of inclusiveness that holds its members accountable for creating, supporting, and championing diversity and the expansion of opportunity.

PREFERRED QUALIFICATIONS:

• Arts-facility project management experience.
• A graduate degree.
• 5+ years of leadership experience.
• Experience in leading similar areas of responsibility at a major university or relevant leadership experience in private business.
• Demonstrated experience using data and analytics to drive decision-making.
• Fundraising skills and mindset. The ability to collaborate closely with advancement departments to compel donors with a future vision. The interpersonal skill to influence donor decisions one on-one and through written plans

How to Apply

CalArts has engaged Opus Search Partners to support the recruitment of this position. Craig Smith, Partner, and Chris Stadler, Associate, are leading the search. Inquiries, applications, and nominations should be sent by email to Chris (chris.stadler@opuspartners.net).

Salary

$160,000 - $180,000 a year

Equity & Diversity

California Institute of the Arts shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected under federal, state, or local law.

Further Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.