ABOUT AUSTIN REGIONAL CLINIC:

We have been voted a top Central Texas employer by our employees for 13 years! We have 26 locations and are one of central Texas’ largest professional medical groups. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, Time Off, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance and Development. For more information visit https://www.austinregionalclinic.com/careers/

PURPOSE

Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization. Supports all functions in the Marketing & Communications department including administrative duties, internal and external communications, event planning, rudimentary graphic design and layout, and data management. Projects will be assigned based on previous experience and on-the-job mentoring. This is an opportunity to further develop skills in all areas of marketing, communications, advertising, community relations, and public relations.

ESSENTIAL FUNCTIONS

• • Responds to internal and external marketing and advertising requests.
  • Greets clients and visitors.
  • Creates and modifies documents using Microsoft Word, Excel and Power Point.
  • Maintains paper and electronic filing systems.
  • Signs for and distributes packages, including but not limited to UPS, Fed Ex, and Airborne .
  • Coordinates meetings and conferences, including ordering food and materials, registering, and planning travel and accommodations.
  • Maintains community and marketing event schedule.
  • Orders supplies.
  • Performs filing, copying, faxing, handling mail, and collecting and sending necessary documentation to payroll, accounting and other administration departments as needed.
  • Assists in the coordination of all steps in production and mailing of patient letters.
  • Aids with the production and delivery of content and collateral including collecting information and photos, writing, and designing for digital or print.
  • Coordinates distribution of marketing collateral and other items to clinics and admin offices.
  • Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
  • Regular and dependable attendance.
  • Follows the core competencies set forth by the Company, which are available for review on CMSweb.

OTHER DUTIES AND RESPONSIBILITIES

• May assist with marketing reports, CRM, and automated email marketing projects.
• May assist with representing Austin Regional Clinic at health fairs and events.
• Assists in keeping collateral materials updated in company displays at clinic and admin locations.
• Photographs physicians and staff for communication materials.
• Writes specifications and requests estimates from vendors.
• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required: High school diploma or GED. Bachelors Degree in Marketing or Communications or equivalent experience.

Preferred: Experience working in administration.

Knowledge, Skills and Abilities

• Intermediate knowledge of Microsoft Word, Excel, Powerpoint, and Outlook.
• Familiar with Adobe Photoshop and Adobe InDesign.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Excellent verbal and written communication skills.
• Excellent organization skills.
• Ability to manage competing priorities.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.
• Ability to apply common sense in performing job.

Certificate/License

None

Work Schedule: Monday through Friday from 8am to 5pm.