Duties

This position is part of OUSA’s Administrative Services Group (ASG) which supports the Deputy Secretary/Chief Operating Officer, four Under Secretarial Offices and select units which do not have dedicated staff to be accountable for finance and budget, personnel and timekeeping, property, procurement, travel and facilities management functions. This position oversees or directly provides those administrative services to one or more units.

In this position, you will:

• Serve as an advisor in budget formulation, presentation, and execution of unit federal and trust (central trust, gifts, grants,
  endowments) resources.
• Review and reconciles financial data in accounting systems against unit records to ensure accuracy and that funds are executed in accordance with defined policies, grant regulations, management objectives and donor wishes.
• Assist units in interpreting and applying contract, property and travel regulations, policies and procedures.
• Advise on policies and procedures pertaining to performance plan and performance review requirements; telecommuting; awards and promotional programs; training advancement opportunities and other developmental programs.
• Advise the Serviced Organizations/ Customers management on personnel recruitment, retention, and disciplinary actions; labor relations; EEO/Diversity; and,
  management and other human resource training programs.
• Plan, organizes, directs, and supervises personnel and activities of the Administrative Services Group.

Requirements

Conditions of Employment

• Pass Pre-employment Background Investigation
• Complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer

Conditions of Employment

COVID-19 VACCINATION REQUIREMENTS:

For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions.

Qualification requirements must be met by the closing date of the announcement.

How You Will Be Evaluated

• Benefits

  The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, commuter benefits, health/life insurance, and accidental insurance.

  Please see Benefits at www.sihr.si.edu for a complete description.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Your application package should include the following documents:

  • Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), hours worked per week, and salary for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.

    For assistance with creating a resume, please click here.

  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.

• How to Apply

  Click on the "Apply Online" button on the upper right side of the page.
  Please Note:

  • 
    You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
    
  • You may submit required documents by uploading them online during the application process;
    OR
    You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
    
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
    
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

  Agency contact information

  STARS Admin

  Phone

  000-000-0000

  TDD

  202-633-6409

  Fax

  000-000-0000

  Email

  OHR-MonsterSystem@si.edu

  Address

  SMITHSONIAN
  Office of Human Resources
  POB 37012, 600 Maryland Avenue, MRC 517
  Suite 5060
  Washington, District of Columbia 20013-7012
  United States

  Next steps

  At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt.
  The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.
  Additional Information:

  • Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
  • The Smithsonian does not pay relocation expenses but recruitment incentives may be authorized.
  • The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

PLEASE NOTE THAT THIS POSITION IS OPEN TO ALL CANDIDATES ELIGIBLE TO WORK IN THE UNITED STATES.